Presentation Setup and Logistics
Each break out room will have:
- a laptop (equipped with Windows 10)
- a podium
- a 7 x 13 screen (a PowerPoint widescreen format is recommended for your slides)
- a sound connection to the laptop to allow sounds within presentation to be played on the in-room sound system
Q: Can I load software on the conference laptop?
A: No. The conference laptops can accept PowerPoint files and Adobe files ONLY. No software can be loaded on the conference laptops. If a presenter needs to use software other than PowerPoint or Adobe, the presenter’s laptop or facilitator’s laptop will need to be swapped out for the conference laptop.
If you need to switch the laptop for your session from the conference laptop to the presenter or facilitator’s laptop, contact Julie Brown with the session number (such as Session 3A, as found on the program), to arrange for AV support for the laptop transfer.
Q: Can I connect my Mac to the conference projector for my presentation?
A: Yes. The conference facility will have adapters available. If a presenter needs to connect a Mac to the projector, contact Julie Brown with the session number (such as Session 3A, as found on the program), to arrange for an adapter from the AV support team.
Q: Can I access the Internet from the conference laptop?
A: No. The conference laptops have PowerPoint and Adobe software ONLY. No browser application or other software is available, and conference rooms do not have Wi-Fi unless special arrangements have been made. For more information, the facilitator should contact Julie Brown as soon as possible. For presenters who wish to display a web page during their presentation, we recommend including screen shots of the web page as a slide in their presentation as the most reliable way to do so.
The Tech Showcase is the one exception and limited WiFi will be available for this session. If you have not yet let Julie Brown know that you require WiFi for your Tech Showcase demo, please contact her as soon as possible.